Experience Required
7+ YEARS
Educational Background
BASIC GRADUATION ( MALES PREFERRED)
Job Description
Looking for office administrators who are responsible for a wide range of duties that support the smooth operation of an office, including managing schedules, handling communications, managing office supplies, and assisting with various administrative tasks. They act as a central point of contact for staff, clients, and external vendors, ensuring efficient communication and workflow.
Key Responsibilities:
• Managing Schedules and Appointments: Scheduling meetings, coordinating appointments, and maintaining calendars for staff and management.
• Handling Communications: Answering phones, managing emails, and handling correspondence.
• Managing Office Supplies and Equipment: Ordering supplies, maintaining inventory, and ensuring equipment is functioning properly.
• Organizing and Maintaining Records: Filing documents, organizing databases, and ensuring efficient record-keeping systems.
• Supporting Administrative Tasks: Assisting with various clerical tasks, such as typing, data entry, and photocopying.
• Providing Customer Service: Greeting visitors, answering questions, and resolving inquiries.
• Supporting Events and Meetings: Coordinating logistics, arranging venues, and preparing meeting materials.
• Supporting HR and Finance: Assisting with payroll, expense reports, and other administrative tasks.
• Liaising with Other Departments: Coordinating with other departments, such as HR, finance, and marketing.
Skills Required:
• Strong organizational skills: Essential for managing schedules, records, and office operations.
• Excellent communication skills: Crucial for interacting with staff, clients, and vendors.
• Proficiency in Microsoft Office and other relevant software: Required for data entry, report generation, and other administrative tasks.
• Problem-solving skills: Ability to address issues and find solutions efficiently.
• Attention to detail: Important for accurate record-keeping and data entry.
Playing a vital role in ensuring the smooth and efficient operation of an office by managing schedules, handling communications, managing supplies, and assisting with various administrative tasks. They are essential for maintaining a well-organized and productive work environment.